Por Que Es Importante Guardar Los Documentos Legales

Regardless of how documents are stored, it is important to archive and review documents regularly. Deciding when to delete old files is usually difficult. Table 1 lists important documents and documents that are frequently required and explains why© they are important. The table also©provides guidelines on how long these records should be retained. Thanks to the documents, we have been able to understand our own history and the history of many other civilizations and empires. We can collect and store our own current history, archives of economy, culture, legality, etc., etc., etc. to be consulted at any time. Now let`s see how each of these three parts is composed, or more precisely, the reasons for archiving our documents: organizing and having access to your important documents can help you in several ways. Meeting with a lawyer or financial advisor can help you prepare for the interview and potentially reduce the overall cost of the consultation. Should something happen to you, it makes it easy for a loved one or trusted agent to find legal powers of attorney and indefinite medical care, insurance policies, medical records, estate plans,©© and unpaid bills. Learn more about: How do I archive scanned documents? Store digital copies on a secure, password-protected cloud server or other secure location. This way, you can access these documents in case of damage or destruction of objects in your home.

Documents are the great witnesses of the evidence of past events and decision-making in the present. The documents are the source of the history of all countries and the world, they gather many historical facts of all kinds, whether legal, legal, warlike, social, leisure, cultural, etc. Through these, we can get a historical and real picture of how our ancestors lived and how they were organized in all aspects of life. The expiration date is very important, so you need to make it clear to your customer. In addition, during the presentation of the quarter, you must present and pay the VAT on the invoice to the Ministry of Finance, whether you have cashed it or not, with the problem of profitability and liquidity that this implies. However, it is important that we set values in our documents and thus define whether it is necessary or worthwhile to keep them or not, so as not to become accumulators. In particular, the documents that record our interactions with institutions have a validity established by law or by the institutions themselves, then we offer you a compilation of different types of documents with which we can find throughout life, and we offer you elements to know how long it is necessary to keep each of these types of documents. A systematic plan to keep track of important documents can save you hours of anxious searching for lost property. It can also©help you reduce the number of unimportant documents cluttering your home. With the Universal Declaration on Archives, the International Council on Archives (ICA) wants to take an important step towards improving the understanding and knowledge of archives by the public and decision-makers. The Declaration promotes the preservation and universal accessibility of the world`s documentary heritage, as archives protect human rights, strengthen collective memory and maintain transparency in governments and processes.

A structured and well-managed archive contributes to the progress of any society and is fully developing. Documents are important for all aspects of life, facilitating educational and research processes, and ensuring the protection of judicial, fiscal and even human rights rights. Another measure to prevent the deterioration of records is custodial systems. A custodial system usually consists of several levels, at least 2: Also consider keeping hard copies of important documents in a fireproof, waterproof safe, in a bank locker, or at the home of a trusted relative or friend. Proper storage of personal documents is a smart decision to prevent the consequences of a disaster from leading to bureaucratic problems. It also saves valuable time, which is essential for recovery. With this definition in mind, the properties of the buffer surface must first be evaluated. It plays a fundamental role in the preservation of documents. The humidity and temperature conditions of this room are changed directly depending on the location of the house, so it is not regularly recommended to protect them from leaks in basements, basements or attic places. It is recommended that these rooms be cool and ventilated and generally maintain as constant a temperature as possible (INAH, 2018). It is also important to remember that cleaning this room plays a very important role, as dust can carry other types of particles such as conidia and spores of microorganisms.

To clean furniture, it is recommended to do it with dry microfiber cloths, while for floors, a slightly damp mop can be used (INAH, 2018). Therefore, it is recommended that you save your ID card and major medical records (including prescriptions) on a digital disc. People usually have a combination of digital and paper documents. To store digital documents, electronic images are stored in an electronic storage system, such as a computer hard drive or portable data carrier. According to the Internal Revenue Service (IRS) (see IRS Publication No. 552, « Record Keeping for Individuals »), all requirements that apply to paper documents also apply to electronic storage systems that maintain tax books and records©. Documents stored in electronic format must be understandable, legible and accessible during the prescribed limitation period (see Table 1). It is recommended to back up electronic files in case the computer does not work.

It is important to carefully preserve valuable documents that are difficult to replace or take a long time to exchange. This includes documents such as original birth and marriage certificates, as well as property certificates. Ideally, store these hard-to-replace documents in a locker or safe at home that is flame retardant, waterproof and burglar-proof. Other important documents can be stored at home or carried in your wallet or purse. These records and documents are required for identification or emergency© medical treatment. When we have family and/or personal documents at home, we often wonder what we can do to keep them in the best possible condition. It is not uncommon to find a newspaper clipping from many years ago « yellow and brittle » or a photo in which the faces of the people depicted are barely distinguishable. While deterioration is inevitable, we can slow it down as long as we consider some basic considerations for preventive preservation, which we`ll present below. All people, throughout our lives, in all the fields in which we develop, we generate and collect documents that testify to our different stages of life, our relationships with others, our interactions with institutions, our learning, our understanding of the world and all the knowledge and experiences we have lived. These documents are in various media and materials: paper texts, printed formats, analogue photographs, photos on the mobile phone, music, audio notes, electronic files.

Some of these documents are used for verification purposes, such as the performance of an obligation, proof of payment, verification of identity, verification of actions before state institutions, proof of the existence of rights, demonstration of aptitude or competence, and proof of a variety of facts and actions.